Montclair State University

Student Toolbox

Current Students

This website is designed to help you find answers to questions you may have about the MBA program and policies and forms. The links below will provide answers to some of the most frequently asked questions.

How do I?

Set up an advising appointment

Change my concentration

Withdraw from a course

Request a transcript

Apply for a leave of absence

Re-activate my status

Apply for reclassification

Apply for an independent study

Apply for graduation

Registration Procedures

Registration is accomplished online through the WESS system, available Monday - Friday 7:00 am - 11:00 pm; Saturday and Sunday 12:00 pm - 6:00 pm (except during certain weeks of the year, and/or maintenance times).

To log in to WESS , enter your Student ID and PIN number.

Current students will be assigned a Registration Priority according to the number of credits earned and their classification status. Note: Waived courses do not count toward this ranking system.

To check your registration priority :

• Select "Registration & Schedule"

• Select "Registration Status"

• Select the appropriate term (semester)

To register for classes :

• Select "Drop and Add Classes"

• Select the term for which you would like to register

• Enter the call numbers for the classes you wish to register for.

The 5-digit call numbers can be found in the printed or online course catalogs, in the list of available course sections.

In addition to the preliminary MBA course schedules, the Schedule of Courses for any semester will go live on WESS about one month before registration begins; for Springs this will be early October; for the Fall and Summer semesters at the beginning of March. Course listings can be found online by logging into WESS. As of spring 2007, the university no longer prints schedule booklets.

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Advising appointments: Phone or office

Since most of our MBA students are working full-time, current students may schedule phone advising appointments if they choose, instead of (or in addition to) in-office appointments. To set up and advising appointment, call Ms. Marilyn McAllister at 973-655-4306.

We recommend strongly that you schedule an advising appointment when you are about half-way through the MBA Program, to be sure you are on the right track.

If you have questions on any MBA matter, call the MBA Office at 973-655-4306, or send an email to mba@mail.montclair.edu. You can also contact Jonida Youngblood, the MBA Coordinator, directly at youngbloodj@mail.montclair.edu.

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Change of concentration

Please fill out the change of concentration form, sign it, and return it to the MBA office, by fax (973-655-3449) or by mail:

MBA Office
1 Normal Avenue
Partridge Hall, Room 206 A
Montclair State University
Montclair, NJ 07043

You may also e-mail a signed PDF of the form to mba@mail.montclair.edu.

After Dean Dennis reviews and signs the change of concentration form, we will forward it to the Graduate Admissions and Support Services office for processing, and the change should be made on your record relatively soon.

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Withdrawing from a Course
The deadline for withdrawal with an 100 percent refund is during the first week of classes for full-term courses. Students may use the WESS system to drop a course. To login, enter your Student ID and PIN number.

After logging in:

Select "Drop and Add Classes"
Select the term for which you would like to drop a course(s)
Enter the call number(s) for the course(s) you would like to withdraw from.

The call numbers can be found in the course catalog or by searching the WESS system. If you have any problems with this procedure, please contact the Office of the Registrar, College Hall Room 204, 973-655-4376.

Students may also submit written withdrawal requests to the Office of the Registrar by mail, fax (973-655-7371), or by completing a Course Withdrawal form .

Please consult the Schedule of Courses for deadlines. No withdrawals will be accepted after the midpoint of the semester.

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Transcript Requests
For an official MSU transcript, you must complete and sign a Transcript Request form , or pick one up at College Hall Room 204. A fee of $6 per copy is payable in advance to Montclair State University; please note that undergraduate and graduate records for the same student are considered one copy.

Same-day processing service is available at a charge of $12 per first copy, $8 for each additional copy. Since same-day transcripts may not be generated immediately upon request, please call the Registrar's Office (973-655-4376) to determine office hours before coming to campus to request a same-day transcript. Transcripts will not be released for students who have unmet financial obligations (i.e., Bursar, library, parking fees, etc.) to the University.

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Transferring Credits
With permission, students can transfer up to six credits graduate credits (up to two courses) from an AACSB-accredited School of Business. Only credits from core courses can be transferred. Students must obtain advance permission from the MBA Director, providing a course description of the course(s) they wish to take, which must be similar to the course(s) offered at MSU. No more than 15 course credits may be waived from and transferred into the MBA. The Application to Take a Course at Another Institution and Transfer the Credits may be downloaded here.

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Leave of Absence
A student who wishes to take a leave of absence from graduate studies must file a written request. This must state the reasons and period of time for the leave, and be sent by mail, fax (973-655-3449) or e-mail to the MBA Director (Dean Karen Dennis, at mba@mail.montclair.edu), and to Karen Sprengel, the Assistant Director for Academic Services of the Graduate Admissions and Support Services office (sprengelk@mail.montclair.edu).

Request for Graduate Leave of Absence form

Generally, a leave of absence is granted for a period of one year. A statement of support must accompany requests for longer leaves from the graduate advisor.

It is the student's responsibility to verify withdrawal from any currently registered courses, by contacting the Registrar's Office (973-655-4376). When the student plans to return to graduate studies a letter requesting re-admittance or reactivation of a graduate studies must be sent to Benjamin Enoma, Director of the Graduate Admissions and Support Services office.

Montclair State University
The Graduate Admissions and Support Services office
College Hall, Room 203
One Normal Avenue
Montclair , NJ 07043
Telephone: (973) 655-5147
Fax: (973) 655-7869
Email: Graduate.School@montclair.edu

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Inactive Status
A student who has not registered for at least three (3) credits during one academic year automatically will be placed into inactive status. To be permitted to register again, the student must make a written request to the Director of the Graduate Admissions and Support Services office.

When reactivated, the student must be prepared to fulfill the conditions of active student status. Reactivation may be granted provided the student has not been away from MSU for more than three (3) years, and provided the original matriculation has not yet expired.

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Apply for Reclassification

If you were conditionally admitted to the MBA program, you have three semesters from your conditional acceptance date to fulfill the conditions of your acceptance.

Once you have completed the requirements of the conditional acceptance, you should file a "Petition for Reclassification" with The Graduate Admissions and Support Services office, by clicking here. The petition is forwarded to the appropriate department chairperson or GPC who forwards a recommendation to the Director of the Graduate Admissions and Support Services office. It is the responsibility of the student to file the appropriate forms required to change admission classification.

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Independent Study
Students can take one Independent Study course during their MBA studies. Students may register for an Independent Study by arrangement with faculty, the department chairperson, and the MBA Director. The Independent Study Application Form , must be completed as specified in the directions and must be signed by the student, the instructor, the department chairperson, and the MBA Director before registration. The student must describe the project, its intended outcome, and how the project will be evaluated by the sponsoring faculty member.

Courses listed in the Graduate Catalog cannot be taken as an Independent Study.

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Apply for Graduation
In order to graduate, students nearing the end of their studies must file an Application for Final Audit with the Registrar's Office. To be evaluated for completion of your MBA degree (i.e., the requirements of your work program), you must meet the following deadlines for filing the Application for Final Audit :

June 1 for graduation the following January
October 1 for graduation the following May
March 1 for graduation the following August

Application for Final Audit
Once you have filed, you will be mailed a copy of the final audit of your MBA degree, listing requirements that still must be completed in order to meet the intended date of graduation. This will be sent to you just before the end of the "add/drop" period so that you can make appropriate changes to your course schedule if required.

Occasionally, a student's understanding of the requirements left to graduate will not coincide with the Registrar's analysis. In such cases, please contact the MBA Office for an advising appointment (see Advising ) to try to clarify the discrepancy. If you have any concerns, please call the Registrar at 973-655-4376.

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